Microsoft Outlook 2010 Manual User Guide

1. Microsoft Outlook 2010 Training Manual
2. Microsoft Outlook User Guide 2010
3. Microsoft Outlook 2010 Help Manual
4. Microsoft Outlook 2010 User Manual Pdf
5. Microsoft Outlook 2010 Manual User Guide Youtube

Jul 19, 2010  Documents related Office 2010, including an overview, product guide, getting started, and new features. User manual for Outlook. I am looking for a downloadable manual for Outlook to help me grasp an overview of the program. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread.

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Important

• For December 2016 Update for Dynamics 365 (online and on-premises) and later releases, the preferred way to use Microsoft Dynamics 365 together with Outlook is to use Dynamics 365 App for Outlook, a Microsoft Office add-in. More information: Dynamics 365 App for Outlook User's Guide.
• Configuring Dynamics 365 App for Outlook and Dynamics 365 for Outlook for the same Dynamics 365 user is not supported.
• When using Dynamics 365 online for Outlook version 9.0 in offline mode, attachments to synchronized records will not be available in offline mode. If there is an attachment to a record, the attachment will only be available when you are back online. If you added an attachment to a record in offline mode, the attachment will be synchronized to the server when you are back online. To use attachments in offline mode, consider saving the attachment your device.
• The offline capability in Dynamics 365 for Outlook version 9.0 isn't available in Dynamics 365 Customer Engagement (on-premises).

Privacy notices

To use Microsoft Dynamics 365 for Outlook, you are required to sign in by using your credentials (an email address and password). You may choose to save this information locally so that you are not prompted for your credentials each time you open Outlook. If you do choose to save this information locally, Dynamics 365 for Outlook will automatically connect to Microsoft Dynamics 365 (online) every time you open Outlook.

Microsoft Outlook 2010 Training Manual

After the first time you sign in and use Dynamics 365 for Outlook, the connection between your computer and Dynamics 365 (online) will always be open when you have access to the Internet. You may choose to turn off the connection between your computer and Dynamics 365 only by using a configuration setting, but if you do turn off the connection, Dynamics 365 for Outlook may exhibit decreased performance.

If you use Dynamics 365 for Outlook to track email, the email thread will be visible to users in your organization who have permission to view it.

For every email you receive, Dynamics 365 for Outlook will send Dynamics 365 (online) the sender’s email address, the recipient’s email address, and the subject line of the message. This allows Dynamics 365 (online) to validate whether or not a particular mail should be stored by the Dynamics 365 (online) service. When you track an item, a copy of that item will be maintained by the Dynamics 365 service and will be visible to other users in your organization who have the appropriate permissions. When you untrack an item, that copy is automatically deleted from Dynamics 365 (online) only if you own the item.

Microsoft Outlook User Guide 2010

If you use Microsoft Dynamics 365 for Outlook, when you go offline, a copy of the data you are working on is created and stored on your local computer. The data is transferred from Dynamics 365 (online) to your computer by using a secure connection, and a link is maintained between the local copy and Dynamics 365 Online. The next time you sign in to Dynamics 365 (online), the local data will be synchronized with Dynamics 365 (online).

An administrator determines whether or not an organization’s users are permitted to go offline with Microsoft Dynamics 365 for Outlook by using security roles.

Users and administrators can configure which entities are downloaded via Offline Sync by using the Sync Filters setting in the Options dialog box. https://arnicupe.tistory.com/3. Alternatively, users and Administrators can configure which fields are downloaded (and uploaded) by using Advanced Options in the Sync Filters dialog box.

If you use Dynamics 365 (online), when you use the Sync to Outlook feature, the Dynamics 365 data you are syncing is “exported” to Outlook. A link is maintained between the information in Outlook and the information in Dynamics 365 (online) to ensure that the information remains current between the two. Outlook Sync downloads only the relevant Dynamics 365 record IDs to use when a user attempts to track and set regarding an Outlook item. The company data is not stored on the device.

An administrator determines whether your organization’s users are permitted to sync Dynamics 365 data to Outlook by using security roles.

Outlook 2010 Basic Training

• E-mail Basics
  • E-mail Basics: View Tab
  • E-mail Basics: Creating E-mails
  • E-mail Basics: Signatures
• Calendar Basics
• Contact Basics
• Task Basics

The Outlook 2010 Screen

Navigation Pane

• Mail: Contains mail related folders like inbox and sent items folder. Use the Favorites section at the top of the pane for easy access to frequently used folders
• Calendar – Lets you view and schedule appoints, events and meetings, and compare calendars side by side.
• Tasks – Organize to-do lists, track task progress and delegate tasks.
• Contacts – Store addresses, phone numbers, and e-mail addresses.

E-mail Basics

E-mail Basics: View Tab

Changing view of Reading Pane

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You can change the view of your Reading Pane on the screen, moving it to the right or bottom of the screen. You can also turn it on an off.

1. Click the View Tab.
   
2. ClickReading Pane in the Layout section of the Ribbon.
3. ClickRight, Bottom or Off.
   

Changing view of Navigation Pane

You can change the view of your Navigation Pane two ways as well; Normal or Minimized. You can also turn the Navigation Pane off.

1. Click the ViewTab.
2. ClickNavigation Pane in the lay out section of the Ribbon.
3. ClickNormal, Minimized or Off.
4. You can also choose whether you want the favorites folders to show.
   

Changing view of To-Do Bar

The To-Do Bar provides a Date Navigator, Appointments and Task List. You can select which features of the To-Do Bar are visible and choose between Normal and Minimized views. You can also turn the To-Do Bar off.

1. ClickViewTab.
2. ClickTo-Do Bar in the Layout section of the Ribbon.
3. ClickNormal, Minimized or Off.
4. ClickDate Navigator, Appointments or TaskList to toggle their visibility.
   

E-mail Basics: Creating E-mails

Sending an E-mail

1. Click the Home Tab if necessary.
2. ClickNew E-mail in the New section of the Ribbon. The new e-mail window will open.
   
3. Type the address of the recipient in the To.. field.
4. Type an address in the Cc… field if you wish to send a copy of the message to a third party.
5. Type a subject matter in the Subject field.
6. Type your message in the large text box.
7. ClickSend.
   
   

Auto-complete and the Global Address List

Outlook has an auto-complete feature that attempts to predict what e-mail address you’re typing based on the addresses you’ve e-mailed in the past.

1. Auto-complete appears as soon as you start typing an address in the To… field.
2. The e-mail displayed will be Outlook’s best guess at what address you are typing. It will refine as you input more characters.
3. Hit enter on your keyboard when the correct address is displayed and auto-complete will fill in the remaining characters.
   

The Global Address List is a university-wide contact list of NU employees. It can help you find contact information and e-mail addresses, and can be accessed from the new e-mail window. We will discuss the Global Address List in greater detail later in this guide.

1. Type an identifying piece of information, such as a last name, into the To… field. You do not need to enter a full name, for example entering “Jorg” will bring up “Jorgensen” and “Jorgenson”.
2. On your keyboard, hold the Ctrl key down and hit the K key.
3. The Check Names window will open. This window lists all matches from both your personal contacts and the Global Address List.
4. Click the record for the person you want to message.
5. Click OK.
6. An e-mail address for the person you want to message will appear in the To… field.
   

Working with Folders

Folders provide a useful way to manage your messages. They appear in the navigation pane. You can create folders in any structure that suits your needs.

1. Right click on the folder that will house your new folder.
2. ClickNew Folder in the drop down menu. The Create New Folder window will open.
   
3. Type the name of your new folder in the Name field.
4. Click in the Selectwhere to place this folder field if you wish to change where your folder will be located.
5. ClickOK.
   
6. The new folder will appear in the location you indicated.
   
7. You can drag and drop messages directly to this or any folder.

E-mail Basics: Signatures

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Creating a Signature
Outlook 2010 allows you to create custom signatures for your messages. You may create multiple signatures to apply to messages as you see fit. Your first signature is automatically applied as your default signature and will appear on your outgoing messages.

1. Click the Home Tab if necessary.
2. ClickNew E-mail in the New section of the Ribbon. The new e-mail window will open.
3. ClickSignature in the New E-Mail menu.
4. ClickSignatures… in the drop down menu. The Signatures and Stationary window will open.
   
5. ClickNew to create a new signature.
6. Type the name of your signature in the New Signature window that appears.
7. ClickOK.
   
8. Type your desired signature in the text box below.
9. ClickSave to save your signature.
10. Add additional signatures or ClickOK to exit.
    

Inserting a Signature

If you have created more than one signature, you can select which one you wish to use while composing a new message.

1. Open the New E-Mail window.
2. ClickSignature in the New E-Mail ribbon. A list of the signatures you have created will appear in the drop down menu.
3. Click on the signature you wish to use.
4. The signature will appear in at the bottom of your message.
   

E-mail Basics: Rules

1. Click on Rules in the Ribbon.
2. ClickManage Rules & Alerts in the drop down menu.
   
3. ClickNewRule. This opens the Rules Wizard window.
   
4. Select the type of rule you wish to create in the Step 1: Select a template menu.
5. In this example, selectMove messages from someone to a folder and ClickNext.
   
6. Click the check box next to the condition(s) you wish to trigger the rule. In this example, clickfrom people or public group.
   
7. Click the people or public group link in Step 2: Edit the rule description to open the Global Address List and select a person or group to whom the rule applies.
   
8. Click the specified link in Step 2: Edit the rule description to open a list of your folders. Select the folder to which you want to move incoming messages and clickOK.
   
9. Your selections will appear in the Step 2 window. Verify that they are correct and ClickNext.
   
10. Click what action you want Outlook to take with the messages. In this case, clickmove it to the specified folder and clickNext.
    
11. Select any exceptions you wish to apply to the rule. In this example we are not adding any exceptions. ClickNext.
    
12. ClickRun this rule now on messages already in “Inbox” to have Outlook apply the filter to messages already in your inbox.
13. ClickFinish to complete the wizard and apply your new rule.
    

Calendar Basics

Outlook 2010 has a robust calendar feature for managing your time and scheduling meetings with other NU users.

Access the Outlook Calendar
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1. Click on Calendar in the Navigation Pane. The calendar will appear in the Outlook Screen.
   

Adding an Appointment

There are two ways to add an appointment to your calendar:

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1. ClickNew Appointment in the Ribbon.
   OR
   Doubleclick an area on your calendar.
   The Appointment window will open.
2. Type a subject for your appointment in the Subject field.
3. Type a location for your appointment in the Location field.
4. Set a start and end date and time for your appointment.
5. Type a note for your appointment in the large text box.
6. Click in the Reminder field in the ribbon to set a reminder for your appointment. Reminders can be scheduled for five minutes to two weeks before the appointment.
   
7. ClickSave & Close in the ribbon. Your appointment will appear in your calendar.
   

Adding a Meeting Request

Meetings differ from appointments in that a meeting allows you to invite attendees and reserve rooms and resources at Northwestern. When you create a meeting request, invited users will receive an e-mail invitation to which they can respond. You will receive notification when users accept, decline or propose a new time for the meeting.
There are two ways to access the New Meeting window.

Invite users to the meeting by following the same steps as adding addresses to a mail message; auto-complete attempts to predict what e-mail address you’re typing based on the addresses you’ve e-mailed in the past, while The Global Address List provides a university-wide contact list of NU employees

1. In the Mail view, Click on New Items in the Ribbon.
2. ClickMeeting in the drop down menu.
   OR
   In the Calendar view, ClickNew Meeting in the Ribbon.
   The New Meeting window will open.
3. Type a subject for your meeting in the Subject field.
4. Type a location for your meeting in the Location field.
5. Type a note about your meeting in the large text box.
   
6. Click in the To… text box and begin typing the name or address of an attendee. Auto-complete will suggest a recipient. Hit Enter on the keyboard to accept a suggestion.
   
7. Type the name of an attendee in the To… field. HitCtrl-K on your keyboard and select the attendee you want from the list that appears. ClickOK.
   
8. Selected attendees will appear in the To… field.
9. Select a date and time for the meeting.
10. ClickSend to send the invitation. Attendees receive an e-mail invitation to the meeting, and you will be notified if they accept or decline.

Contact Basics

Global Address List vs Personal Address Book (Contacts)

You have two main ways of getting access to and storing contacts. You have access to a Global Address List that contains everyone who has an NU e-mail address and a Personal Address Book for contacts inside or outside of the University. To access the Global Address List:

1. ClickAddress Book on the right side of Ribbon. The Address Book window will open.
2. Click the More columns radio button. Selecting this option will allow you to search by first or last name, NetID, or email address. Once you have selected this option, Outlook will remember the selection, and you will not have to choose this option again.
3. Type a name into the search box. As you type, the search function will display possible matches.
   
4. Click the name of the person for whom you are looking. A new window will pop up with this persons’ contact information.
5. ClickAdd to Contacts to add them to your personal address book. A new window will pop up.
   
6. ClickSave and Close. They will appear in your Personal Address Book.
   

To Access your Personal Address Book (Contacts):

1. ClickContacts in the Navigation Pane. Your contact list will open on the Outlook screen.
   
2. You can add new contacts, add contact groups, delete contacts, e-mail contacts and invite contacts to meetings from this screen.

Tasks Basics

The tasks function of Microsoft Outlook is a way to keep track of daily, weekly, monthly and even yearly “to do” items. You can use tasks to help remind you of once-in-a-while tasks that you must get done, or recurring tasks that happen all the time.

Creating Tasks

1. ClickNew Items in the Ribbon.
2. ClickTask in the drop down menu.
   
3. The New Task window will open. In this window you can:
   • Enter a subject for the Task.
   • Enter a start and end date.
   • Enter a status.
   • Assign a priority level.
   • Add a reminder.
   • Set the recurrence of the Task.
   • Set a follow-up reminder.
   • Assign the task to someone else.
   • Categorize the task.
   • Type notes for the task.
   
   
4. When you are done filling in the New Task window, ClickSave and Close.

Viewing Tasks/To-Do List

Your new task is now visible in two places:

1. The To-Do bar lists Tasks on the right side of the outlook screen.
2. Double click a Task in the To-Do bar view and edit the Task.
   

Microsoft Outlook 2010 Help Manual

OR

1. ClickTasks in the Navigation Pane. This will open the Tasks view of the Outlook screen.
   
2. You can view the details of a Task in the Reading Pane.
   

Microsoft Outlook 2010 User Manual Pdf

Last Updated: 20 December 2018

Microsoft Outlook 2010 Manual User Guide Youtube

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